Key information

For people taking part in the event

FOR PRESENTERS

Presentations

  1. To secure smooth implementation of the program, we kindly ask you to share with us your presentation by sending it to aoi@candela.org.pl by 1 September 2024.
  2. In case you miss the deadline, or you would rather not send it – please upload a copy of your presentation to the local computer  (Apple MacBook) in advance (deadline is the break before your session) and check if it runs properly. In case you need a pendrive – you may borrow one from the technical support team present in each conference room.
  3. To secure a smooth implementation of the conference’s agenda, you will not be able to use your own computer. We are sorry for the inconvenience and grateful for your understanding.
  4. The conference computer (Apple MacBook) will be equipped with the following software: Microsoft Powerpoint, Adobe Reader DC, Apple Keynote.
  5. The recommended aspect ratio of slides is 16:9. If you plan to present any audio as part of your presentation, please let us know in advance.
  6. Technical staff will be present in the lecture room. That person will be able to provide support and answer your questions.
  7. Please check in the conference program how much time was assigned for you. Kindly note that the time slots is for both your presentation and the Q&A session.
  8. After the conference, all files will be deleted from the computer and the drive will be formatted.

FOR PRESENTERS

POSTERS

Poster format

The largest poster format that will fit on the stand is a A0 in portrait orientation.

Mounting posters

The poster stands will be open for use during the entire conference period. Participants are individually responsible for arranging their own posters. Tools needed for mounting will be provided at the registration area to aid in this task.

In order to enhance the influence of poster presentations and encourage discussions, we recommend participants to set up their posters as soon as possible and maintain them on display until the concluding welcome reception.

Printing your posters in Warsaw

  • Meeting the needs of the participants of the  conference, we have found a printing house (Four Zeros) that offered printing and delivery of the posters to the conference venue on Tuesday (3 September 2024) before noon.
  • To be able to keep this dates, please contact the printing house by email a.layer@fourzeros.online, writing candela-aoi in the subject till 30 August 2024. After that time the printing house will not be able to guarantee on-time delivery.
  • Please include in the email your name, surname and the file with your poster. Kindly note that printing will begin after the dues are paid. It is possible to pay by card (online link) or via bank transfer.
  • Price for A0 poster – 43 PLN (incl. VAT).
  • You may also use any other print house, that is suitable for you. In Warsaw there is a number of print houses that provide services in English.
  • Organisers will not be participating in any way in contacts with the printing house. Arranging on-time delivery and payment lays on the customer.

COMPETITION FOR THE BEST POSTERS

As an exciting highlight of the upcoming Warsaw Summer School on Advanced Optical Imaging, we are thrilled to announce a poster competition. Our evaluation committee will carefully assess the presented posters, and we are proud to offer two awards, each with a prize of 1800,00 PLN gross. We kindly request all participants to ensure their eligibility by signing the participant’s list at the registration desk to join this prestigious contest.

Click here to open the Terms and Regulation of the competition (in English)

Click here to open the Terms and Regulation of the competition (in Polish)